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CUYAMA JOINT UNIFIED SCHOOL DISTRICT
REGULAR BOARD MEETING
Thursday, December 13, 2012, 6:00 P.M.
Board Room, Cuyama Elementary School
2300 Highway 166, Cuyama, CA
Agenda
I.    The meeting will be called to order by Superintendent, Roland Maier at _____ p.m.
 
OATH OF OFFICE: The Superintendent will administer the Oath of Office to Trudi Callaway, Michael Mann, and Paul Weirum who were elected to the Cuyama Joint Unified School District Board on November 6, 2012 to serve four-year terms that expire in December 2016.
ROLL CALL: Michael Mann   _____                                Roland Maier   _____
                        Richard Ray     _____                                 Superintendent
                        Paul Weirum     _____                               
                        Tamra Cloud    _____                                 Chris Rahe      _____
                        Trudi Callaway _____                                Chief Business Official
 
FLAG SALUTE:        Led by ______________
II. PUBLIC FORUM/HEARING:
Citizens may address the Board of Education at this time. Following recognition by the president, each speaker may have the floor for five minutes. Persons addressing the Board are requested to give name, address, and the group or organization they represent, if any, in order that an accurate record can be made in the minutes. Items not appearing on the agenda cannot, by law, be the subject of Board action. Such items may be placed on future agendas for full discussion and/or action.
 
III. ORGANIZATIONAL MEETING:
Election of Officers: Annually, the Board of Trustees must elect officers to serve as President, Clerk, and Board Representative to the County Committee on School District Organization until the next Organizational Meeting. The Superintendent will conduct the meeting until the election of the new Board President to whom the chair will be given. The new Board President will continue with the remainder of the meeting.
 
A.   ELECTION OF THE PRESIDENT: 
 
Trustee ________ nominated Trustee ___________ and Trustee ____________ nominated Trustee _____________ as President until the next Organizational Meeting.
 
It was moved by Trustee __________ and seconded by Trustee ____________to close nominations for the office of President and proceed with voting.
 
Vote:  Trustee ____________ received ____ votes.
Trustee ____________ received ____ votes.
 
Trustee ________ was officially seated as President of the Governing Board and will preside over the remainder of the meeting.
 
B.   ELECTION OF THE CLERK OF THE BOARD: 
 
Trustee ________ nominated Trustee ___________ and Trustee ____________ nominated Trustee _____________ as Clerk until the next Organizational Meeting.
 
It was moved by Trustee __________ and seconded by Trustee ____________to close nominations for the office of Clerk and proceed with voting.
 
Vote:  Trustee ____________ received ____ votes.
Trustee ____________ received ____ votes.
 
Trustee ________ was officially seated as Clerk of the Governing Board.
 
C.   ELECTION OF THE BOARD REPRESENTATIVE TO THE COUNTY COMMITTEE ON SCHOOL DISTRICT ORGANIZATION AND ALTERNATE:
 
Trustee ________ nominated Trustee ___________ and Trustee ____________ nominated Trustee _____________ as Representative until the next Organizational Meeting.
 
It was moved by Trustee __________ and seconded by Trustee ____________to close nominations for the office of Representative and proceed with voting.
 
Vote:  Trustee ____________ received ____ votes.
Trustee ____________ received ____ votes.
 
Trustee ________ was officially seated as Representative of the Governing Board.
 
Trustee ________ nominated Trustee ___________ and Trustee ____________ nominated Trustee _____________ as Alternate Representative until the next Organizational Meeting.
 
It was moved by Trustee __________ and seconded by Trustee ____________to close nominations for the office of Alternate Representative and proceed with voting.
 
Vote:  Trustee ____________ received ____ votes.
Trustee ____________ received ____ votes.
 
Trustee ________ was officially seated as Alternate Representative of the Governing Board.
 
D.   BOARD MEETING CALENDAR: It is requested that the Board set a regular meeting time, place and date for all regular meetings.
 
Motion: ________________________________________________________
 
 
Moved by:                   ______   2nd:_________________                    
Vote: Yes:      No:      Abstain:      Absent:                  
 
 
IV. CONSENT AGENDA: 
All items listed are considered to be routine and non-controversial. Consent items will be considered first and may be approved by one motion if no member of the CJUSD Board or audience wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent agenda and will be considered in the listed sequence with an opportunity for any member of the public to address the CJUSD Board concerning the item before action is taken.
 
            A. Minutes of November 8, 2012 Regular Board Meeting                                                1 - 5  
            B. Warrant Listing# 2012-08 $18,400.75                                                                            6 - 7
            C. Warrant Listing# 2012-09 $37,176.24                                                                           8 - 11
            D. Emergency Manual Warrant to Roland Maier 11/19/12                                          12 - 13
            E. Maintenance & Transportation Report- Receive & File                                                  14
            F. Student Field Trip Requests                                                                                        15 - 17
            G. Application and Agreement for Use of School Property                                                 18
            H. MOU between CJUSD and SBCEO Migrant Education Program                         19 - 20
           
                                   Moved by: ___________   2nd: ______________                                             
                                    Vote: Yes:      No:      Abstain:      Absent: ____
 
V. HIGH SCHOOL STUDENT BODY REPORT(S):
A.   High School ASB Report
B.   High School Athletics Report 
C.   High School FFA Report
 
VI. ELEMENTARY SCHOOL STUDENT BODY REPORT(S):
 
A.   Elementary School ASB Report
VII. BOARD REPORTS:
 
VIII. SUPERINTENDENT’S REPORT:
 
IX. FINANCIAL REPORT:
A.   Expenditure Report                                                                                          
B.   Payroll Report
X. EXCLUSIVE REPRESENTATION:
 
XI. DISCUSSION ITEM(S):
 
1.    AYP/API Presentation by Superintendent Maier
2.    North County Consortium Truancy Presentation by Superintendent Maier
­                       
XII. INFORMATION ITEM(S):
1.    Legal fees to date- no new fees.
2.    Rental expenditure and revenue report.
                                
XIII. ACTION ITEMS:
 
A.    RESOLUTION # 2013-02 FOR AUTHORIZED SIGNATURES: The Board to consider approving the   following resolution #2013-02 for authorized signatures to be effective December 13, 2012.                                                                                                              21 - 23
                                                                                                                                                                                              1. Certification of Governing Board Action                                   
Any signature of the following signatures is required
 
Board Clerk:                          ___________________
Superintendent:                   Roland Maier
Chief Business Official:     Christine Rahe
         
2. District Personnel Approved by the Board to Act as District Agents
                          
     (a) Release of Commercial                   Roland Maier, Superintendent
            and Payroll Warrants:                     Christine Rahe, Chief Business Official
                                                                        Whitney Goller, Administrative Assistant                                                                                                Pete Mendiburu, Transportation Supervisor
                                                                        Eric Callaway, Maintenance Supervisor_______
     (b) Payroll Authorization:                       Roland Maier, Superintendent
                                                                        Christine Rahe, Chief Business Official
                                                                        Whitney Goller, Administrative Assistant            _
     (c) Commercial Warrants                       Roland Maier, Superintendent
            Authorization:                                   Christine Rahe, Chief Business Official
                                                                        Whitney Goller, Administrative Assistant                        __
     (d) Contracts:                                           Roland Maier, Superintendent
                                                                        Christine Rahe, Chief Business Official
                                                                        Whitney Goller, Administrative Assistant                        __
     (e) Cash and Budget Transfers:           Roland Maier, Superintendent
                                                            _____ Christine Rahe, Chief Business Official_______
     (f) CJUSD Cash Clearing Fund:          Roland Maier, Superintendent
                                                                        Christine Rahe, Chief Business Official
                                                                        Whitney Goller, Administrative Assistant            ________
     (g) Cuyama Valley High School          Roland Maier, Superintendent
           Associated Student Body:              Christine Rahe, Chief Business Officer
                                                                        Whitney Goller, Administrative Assistant
                                                                        Barbara Cole, High School Secretary__________
     (h) Cuyama Elementary School           Roland Maier, Superintendent
          Associated Student Body:                Christine Rahe, Chief Business Officer
                                                                        Whitney Goller, Administrative Assistant _______
     (i) CJUSD FFA Account:                       Roland Maier, Superintendent
                                                                        Christine Rahe, Chief Business Officer
                                                                        Whitney Goller, Administrative Assistant
                                                                        Barbara Cole, High School Secretary__________
     (j) Cuyama Valley High School                        Roland Maier, Superintendent
           Athletic Fund:                                    Christine Rahe, Chief Business Officer
                                                                        Whitney Goller, Administrative Assistant
                                                                        Barbara Cole, High School Secretary__________
    
                                                           
           
 
Moved by:                    _______ 2nd:         _______________
                                   
 
 
 ROLL CALL:                       Michael Mann          _____                        
                                                Richard Ray             _____                        
                                                Tamra Cloud             _____                        
                                                Trudi Callaway         _____                        
                                                Paul Weirum             _____                        
 
B.   1ST INTERIM BUDGET REPORT: The Board to consider approving the 1st Interim Budget Report for 2012-2013 as presented.                      C. RAHE WILL SEND VIA EMAIL
 
                                    Moved by: ___________   2nd: ______________                     
Vote: Yes:      No:      Abstain:      Absent: ____
 
C.   2013 BOARD MEETING CALENDAR: The Board to consider approving the 2013 Board Meeting Calendar.                                                            AVAILABLE FOR VIEWING AT MTG
 
Moved by: ___________   2nd: ______________                     
Vote: Yes:      No:      Abstain:      Absent: ____
 
D.   2011-2012 SINGLE PLAN FOR STUDENT ACHIEVEMENT (SPSA): The Board to consider approving the 2011-2012 Single Plan for Student Achievement (SPSA).
          R. MAIER WILL SEND VIA EMAIL
Moved by: ___________   2nd: ______________                     
Vote: Yes:      No:      Abstain:      Absent: ____
 
E.   ITEMS PULLED FROM CONSENT AGENDA:
 
           1.
           2.
 
            Moved by: ___________   2nd: ______________                                            
                                    Vote: Yes:      No:      Abstain:      Absent: ____
 
 
 
 
 
 
 
 
 
 
XIV. CLOSED SESSION:
 NOTE: The Brown Act permits the Board to consider certain matters in closed session, in limited circumstances. The Board will consider and may act upon any of the items described below in closed session. The Brown Act requires that the Board report out certain actions taken in closed session, which will be announced following the closed session. WITH LIMITED EXCEPTIONS, THE LAW REQUIRES THAT INFORMATION DISCLOSED IN CLOSED SESSION REMAIN CONFIDENTIAL.
 
A.   Under California Government Code 54957 Certificated and Classified Personnel changes. The Board will be asked to review and approve a number of transfers, reassignments, promotions, evaluations, terminations, resignations and hiring reported by the Superintendent.
 
 
The Board will adjourn into closed session at _______p.m.
                                    The Board returned to open session at _______p.m.
 
XV. REPORT OF ACTIONS TAKEN IN CLOSED SESSION:
 
            A.
 
The next scheduled Board meeting is January 10, 2013.
 
XVI. ADJOURNMENT: The Regular Board Meeting will adjourn at ______p.m.
                         Moved by: ______________2nd: _____________
                         Vote: Yes: ___ No: ___ Abstain: ___ Absent: ___
 
Materials prepared in connection with an item on the regular session agenda may be reviewed in the Superintendent’s Office 72 hours in advance of the meeting and will be available for public inspection at the meeting. An individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the Board meeting should contact the Superintendent or designee. (Government Code 54954.2)